You need to prepare well for an upcoming office move. There are several items in your office you need to pack and prepare for the move. It is necessary to take time and research around to locate the best moving company. The right moving company to hire will assure you the best deals. Try to compare the deals, after which you can decide on the best. Always go for a company that has an excellent reputation for handling office items well. Several offices moving companies will charge based on different factors. Get quotes from several and compare them so that you can hire the best. Here are eight simple ways to prepare for an upcoming office move:
1. Inform your employees about the planned move early
You would like your business to run smoothly in the new location. If you plan to move with your employees, then you have to prepare them for the move. Communicate with each one and let them know why you would like to move. It is necessary to communicate early to make arrangements on how to get accommodation near the new office location. Your office suppliers should be notified so that they can know the new location. Use your typical communication methods to make people who associate with your business know about the planned move.
Prepare your employees for the move.
2. Prepare the new space
Before you move, you need to prepare the new area for office operations. Hire carpenters and painters so that they can prepare the new space for the office operations. Ensure you create enough shelves to accommodate all your officer files. Floors and walls should be refinished so that they can reflect your company colors and logos. Some of the walls you will have to apply paint and hang wallpapers to create brand awareness. Ensure you arrange the space well before the move.
Prepare the new area for office operations.
3. Update your company address
You still need to get in touch with your customers in the new office. Update your contact information to reflect the new office location. Budget to print new business cards and distribute them to your customers. Your company website will be a great way to let other people know about your new address. Ensure you update the address so that other people will get to know about the new location.
4. Get rid of unnecessary items
There are some old items in your company you would not like to have any more. For instance, old furniture can be discarded. It can happen the new office space is smaller than the one you used to occupy. The extra office equipment, such as printers and computers, can be donated to a charity to remain with only items you need. It is a great way to save on space as you move to the new location.
5. Find the best moving company
You need to hire the right moving company if you would like your move to be smooth. Try to check out the reviews of several companies available in your location. Some moving companies will assist with packing. Check the design of the moving trucks they have and the items you would like to move. Always ensure you hire an office moving company with an excellent track record to move to the new location quickly.
6. Create an inventory list of your items
It is easy for your items to go missing during the move. It is necessary to create an inventory of the items to know your assents, furniture, and other items you have. Use the list to checklist and ensure all your items are in the new office location or be accounted for. The items you give out should be recorded in the inventory as well.
It is necessary to create an inventory.
7. Hire security during the move
There are some important office files you would like to safeguard during the move. A sensitive item, such as assorted items, should be handled with care. Carry quick research to know trustworthy security officers in your area and hire them. They will keep watch of the things as you move them to the new location. Ensure the items are well secured in the new office location.
8. Organize your new office
After the items have arrived in the new space, ensure you organize them on shelves and office cabinets. You can take advantage of the movers and ask them to place each item on its cabinet. It will be easy to get the office equipment directly from the moving truck to the exact location you would like to use. Start unpacking heavy items such as office tables and chairs before you can proceed to light items. Your office move will be smooth if you can hire the best moving company in your location. Do your research well, and everything will run smoothly.
Ensure you organize your new office for better workflow.